Tenant KYC: the documents to collect before move-in

Identity proof — collect at least one

• Aadhaar card — the most commonly accepted proof, and often required specifically for police verification forms.
• PAN card — useful alongside Aadhaar, especially if rent payments need to be tied to a financial record.
• Passport — accepted everywhere, and often necessary for tenants who are new to a city or country.
• Voter ID or driving licence — acceptable alternatives where Aadhaar or passport aren't available.

Address proof and photo

• Previous address proof — a utility bill, bank statement, or previous rent agreement, useful for background continuity.
• Passport-size photograph — typically required for police verification forms, physical or online.
• Employer or institution ID — for working professionals or students, useful supporting context though usually not mandatory on its own.

What to do with the documents once collected

Scanned copies should be stored against the specific tenant and room, not in a single shared folder, so they can be pulled up instantly if a police verification form needs details or if there's ever a dispute. For owners running a PG with regular turnover, the KYC step is also the natural moment to start the rent agreement and police verification submission — bundling all three into one move-in checklist rather than treating them as separate tasks days apart.

Keeping KYC organised across many tenants

A single tenant's documents are easy to keep track of. Twenty tenants across a PG, or more across multiple properties, is where a shared drive or physical folder starts losing things. PG management software that attaches KYC directly to each tenant's room record removes that risk.